Information for Primary Contacts
Last modified: 31 March 2017
What is a Primary Contact?
Each member organisation has one Primary Contact, who is the main point of contact over membership issues and to whom we send the following on an annual cycle:
- April/May: Annual Conference details and details of Board of Trustees elections
- July/August: our Annual Review and Training and Resources brochure
- November: membership renewal reminders and invoices (unless you ask us to send these to your Finance Office instead)
Updating your primary contact
Please let us know if your institution's Primary Contact changes. You can do this via your My UKCISA account page:
- by designating a new contact (if you're the current primary contact)
- nominating yourself (if the previous primary contact has already left)
- or sending us an message via the contact box
As the primary contact you can also view a list of contacts at your institution. Please check this periodically to ensure that the staff listed are all current. You can do this under 'Organisation contacts' and marking any staff that have left as 'historic' by checking the box by their name.
If you have any membership enquiries, you can ring us on 020 7288 4330 or email to firstname.lastname@example.org
Cancellation of membership
If you wish to withdraw from membership of or subscription to UKCISA you (the primary contact) must let us know in writing by 31 January in any given year, otherwise fees for that year may be incurred pro rata up to the time when we receive your notification.
Note: We reserve the right to terminate the membership of any member who is in arrears with payment of membership fees or other debts to UKCISA.
Voting rights and eligibility for election to the Board of Trustees
If you are the Primary Contact of a UKCISA member, you are eligible to vote in the annual elections to our Board of Trustees. All candidates standing for election must be nominated by two Primary Contacts.
Any member of staff at a member institution may stand for election to the Board. For more details see the Election Rules. Places come up for election in May each year.